Loker – Kawula Bersama Sentosa

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Loker

www.kawulabersama.com

Loker

Tender Administrator

Job Responsibilities:
Manage the entire administration process for government and private tenders.

Prepare tender documents in accordance with the requirements of the relevant institutions or clients.

Review and verify the completeness and accuracy of all tender documentation.

Coordinate with internal teams and external parties throughout the tender submission process.

Monitor and update the latest tender information from various official platforms and sources.

Be responsible for securing at least one tender project per month.

Prepare and maintain periodic tender progress reports.

Ensure the accuracy, organization, and proper maintenance of all administrative documents.

Ensure all tender processes are completed in accordance with established timelines and deadlines.
Job Qualifications:
Proven experience as a Tender Administrator handling both government and private sector projects.

Proficient in computer operation and Microsoft Office applications.

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Loker

SECRETARY

Job Responsibilities:
Manage the President Director’s calendar, meetings, and travel arrangements

Prepare and coordinate documents, reports, and presentations

Act as a liaison between the President Director and internal/external stakeholders

Organize meetings, including preparation of materials and meeting minutes

Handle correspondence (emails, letters, and other communications) professionally

Maintain confidentiality of sensitive information

Provide administrative and operational support as required
Job Qualifications:
Bachelor’s degree in any field

Minimum 1 year of experience as a Personal Assistant, Executive Assistant, or similar role

Strong organizational skills with high attention to detail

High level of integrity and discretion

Proficient in Microsoft Office (Word and PowerPoint)

Proficiency in English speaking and writing

Well-groomed with a professional demeanor

Preferred Qualifications:

Experience supporting senior executives or board-level management

Strong problem-solving skill

Flexible with working hours and high mobility

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Loker

FINANCE ADMINISTRATOR

*We are seeking an enthusiastic administration staff. This position will be responsible for providing comprehensive administrative support of our operations.

Job Descriptions:
Providing efficient administrative support, including document management, filing, and data entry

Assisting with the coordination of office operations, such as managing supplies, equipment, and facilities

Handling various administrative tasks, such as scheduling meetings, managing calendars, and coordinating travel arrangements

Serving as a point of contact for internal and external stakeholders, responding to inquiries and providing excellent customer service

Supporting the implementation of policies and procedures to maintain a well-organized and productive work environment

Collaborating with cross-functional teams to ensure the seamless execution of projects and initiative

Asset Management & asset reconciliation

Flexible and open to changes and able to manage multiple tasks in restricted timeframes

Providing support for special projects and events as needed

Providing support for special projects and events as needed

General Corporate Transaction Management

Record and maintain accurate entries for daily financial transactions, such as operational expenses, vendor payments, and incoming receipts.

Monitor outstanding payables and receivables, ensuring timely follow-up and resolution of payment or billing discrepancies.

Manage petty cash disbursements, ensuring proper usage, documentation, and periodic reconciliation.

Liaise with suppliers and service providers to clarify billing issues and coordinate payment schedules.

Employee Claims & Reimbursement Management

Review and process employee claims (e.g. Meal claims, transportation claims, business trip claims)

Collaborate with internal departments (e.g., Human Resources team) to resolve discrepancies and ensure policy compliance.
* Financial Reporting & Compliance

Prepare monthly, quarterly, and annual financial reports to support cost control and business planning.

Ensure full compliance with internal financial controls, tax regulations, and statutory reporting requirements.

Support external audits by providing necessary documentation, when necessary.
* Ad Hoc Financial Support
Requirements:
What we’re looking for

Diploma/Bachelor from Human Resource Management & Management

Strong organizational and multitasking skills with the ability to priorities tasks effectively

Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and ability to learn new software and systems quickly

A proactive and adaptable mindset, with a commitment to providing high-quality support

Excellent communication skills, both verbal and written

Fluency in English will be an advantage

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